VANCOUVER ISLAND HUMAN RIGHTS COALITION (VIHRC)

POSITION DESCRIPTION

Name of Position: Administrative Assistant (Part-Time)

Commitment: 20 hours/week

Compensation: $27.40 per hour

Location: Victoria, British Columbia (flexible work arrangement: fully remote in Victoria, hybrid, or in-person in Victoria)

Contract Duration: February 2026-March 2026 (with potential for extension pending funding)

About VIHRC:

VIHRC is a community-based, non-profit agency that helps individuals and organizations uphold and promote human rights. VIHRC provides clients with information and assistance bringing human rights complaints to the BC Human Rights Tribunal, as well as letters of support, training, and education in human rights.

Position Summary:

VIHRC is seeking a detail-oriented and proactive Administrative Assistant to support the Executive Director and Board of Directors to contribute to the successful delivery of our programs. This role is essential for maintaining smooth operations.

Responsibilities:

  • Provide administrative support to the Executive Director and Board of Directors, including:

    • Scheduling, correspondence, and calendar management

    • Preparation of program documentation and reports

  • Assist with program delivery logistics, including grant application and community outreach coordination

  • Support meeting preparation (internal and external), including agendas, minutes, and follow-up actions

  • Maintain digital and physical files, databases, and other organizational records

  • Perform other administrative duties that support program efficiency and delivery

Qualifications

  • Experience in office administration or nonprofit support roles

  • Strong organizational, time-management, and attention-to-detail skills

  • Proficiency with Microsoft Office Suite and/or Google Workspace

  • Excellent written and verbal communication skills

  • Ability to work independently, take initiative, and support multiple priorities

  • Familiarity with human rights or social justice organizations is an asset

Reporting & Supervision

  • Reports directly to the Executive Director

  • Works collaboratively with staff, the Board, and volunteers engaged in program delivery

How to Apply

Please submit a resume and a one-page cover letter outlining your relevant experience to vihrcdirectors@gmail.com by February 1, 2026 with the subject line, Admin Assistant Application. We thank all applicants, but only shortlisted candidates will be contacted.

The Vancouver Island Human Rights Coalition is committed to fostering an inclusive and equitable workplace where diversity is celebrated, and all individuals feel valued and respected. We encourage applications from equity-deserving groups, including Indigenous peoples, racialized individuals, persons with disabilities, neurodiverse persons, and members of the 2SLGBTQIA+ community. We look forward to receiving your application!

We would like to acknowledge that the lands on which the Vancouver Island Human Rights Coalition office is located, are the traditional territorial lands of the Lekwungen peoples (Songhees and Esquimalt First Nations). We thank the Lekwungen peoples for allowing us to work and assist those in need, on their lands.